(updated Sept 29 2025)

 

We are grateful for parent volunteers!
Note: Parents can volunteer as Infrequent Volunteers prior to badging. Please check with your Principal at the start of the school year. In the meantime, parents may start collecting needed documentation (details below).
Here are the primary changes to the volunteer process in the 2025-26 school year.
* Regular volunteers are now defined as those who are on campus more than 16 hours per month or 32 hours per year, or plan to attend an overnight field trip. 

* Mandated reporter training is now required every two years, and reduced to 1 hour. Completion certificates from other organizations are acceptable. The district provides free, online training for those who need to complete the requirement.

There are two types of volunteers: Infrequent and Regular

Infrequent volunteers:

An infrequent volunteer is defined as a person who volunteers on campus less than 16 hours per month or 32 hours per year, and does not plan to attend an overnight field trip.  These volunteers are required to provide a valid ID when checking in at the office. 

Regular volunteers:

These are volunteers who are on campus more than 16 hours per month or 32 hours per year, or plan to attend an overnight field trip.  They are typically long-term volunteers with programs such as Project Cornerstone, Arts Focus, PTA or room parents.

 

Regular volunteers are required to complete a volunteer badge application through our Raptor system. This enables you to complete documentation and a background check just once a year. Then, you can quickly scan your badge at the office.

Visitors

Visitors who come for the duration of large-attendance student programs (i.e. music concerts, parades, school assemblies) and visitors in the office do not have to sign in.
  

Here's an overview of the process for Regular Volunteers (more than 16 hours per month or 32 hours per year, or plan to attend an overnight field trip)

(Click on the image for a printable PDF)

(Spanish: Haga clic en la imagen para obtener un PDF imprimible)

How to apply to be a NEW regular volunteer:

 

1. First, please collect the documentation that you'll need before starting the online application. An unfinished online application can't be saved.

 

   *  Please review the finger printing fact sheet (español está disponible) first to understand what is required and what may already be on file. Then, print and sign the fingerprint request form (There's a Spanish version). Please ask your principal or office for this form. It requires your principal's signature. Return your completed form to the office. Retain the ATI number from your fingerprinting/live scan form. You’ll need to enter it in the online volunteer badge application.
     *NEW this YEAR, for your convenience, we will be offering fingerprinting at Imai, Crittenden and Castro in August and September. Please review the finger printing fact sheet for session details.

 

   * A passport style photo that can be used as your badge photo

 

   * Tuberculosis documentation (within the last three years) that shows you have been cleared for tuberculosis. For more information about completing this requirement, please click here. If you have submitted this to your school in the last few years, it’s possible your school office has a valid copy on file. Please check with them.

 

   * If completed in the last 2 years, completion certificate from the required mandated reporter training. The completion certificate can be from another organization. Free, district provided online training will be provided after application is completed.

 

2. Once you have your documentation, complete the online application (Ask your principal/office for the link). 

 

3. Complete the mandated reporter and abuse training requirement. Login details for free, district provided online training will be emailed to you after application is complete.

 

4. Those with completed applications will receive their badges at their school. Completion means your application has been received and your fingerprints cleared (could take up to 30 days for fingerprints from the Department of Justice.)

 

Badge expiration: All badges issued in the prior 12 months will expire in June annually.

 

Each badge is tied to a volunteer’s security check.  Sharing badges is a violation of state law.

How to RENEW a regular volunteer badge:

All regular volunteers will have to complete the badge process each year. Current year’s badges won’t work next year. Note: Renewing volunteers likely will not need new fingerprint checks or TB testing. Check to see that your TB test is valid through the end of the school year.

 

Ask your school for the link to the Raptor volunteer application. TB tests are good for 3 years, although you will still need to upload proof in the online application. Fingerprint checks are good for a few years. In the online application, you will provide the last school year you completed a check or the ATI number.

 

Training: All regular volunteers (renewing or new) will be required to complete the mandated reporter and abuse training every two years. Completion certificate can be from another organization. If already completed, applicants should upload their completion certificate to the online volunteer application platform as part of their required documentation. If training has not been completed within two years, login details for free, district provided online training will be emailed to the applicant after the volunteer application is complete.

 

Thank you for adhering to this process that is vitally important to protect our students' safety and to ensure MVWSD complies with state law.